Pape-Dawson Engineers

Administrative Assistant

Location US-TX-San Antonio
Posted Date 5 days ago(2/12/2018 6:27 PM)
Job ID
2018-1656
# Positions
1
Experience (Years)
5
Category
Administrative/Clerical

Overview

This position will provide administrative support to multiple engineering project teams as well as senior leaders.

Responsibilities

  • Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets and memorandums using MS Office Suite- primarily MS Excel and MS Word
  • Assist multiple project managers and Vice Presidents with any documentation necessary for the timely delivery of projects
  • Process and distribute confidential and sensitive information/documents
  • File, retrieve and scan corporate documents, records and reports
  • Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested
  • May prepare meeting agendas and coordinate catering for luncheons, celebrations and client or internal meetings
  • Photocopy and fax information as needed or requested
  • Provide administrative support to other division's engineering project teams within the organization as needed and requested

Qualifications

  • 5 years' experience in a similar administrative support role, preferably in the AEC industry 
  • Previous experience in an administrative role handling highly sensitive and confidential information
  • Exceptional communication skills, both oral and written
  • Effective interpersonal skills with any level of employee within an organization
  • Must be extremely proficient and have advanced skills in MS Office Suite, specifically MS Excel; experience with Deltek Vision a plus
  • Must be able to meet deadlines and respond professionally to changing work assignments and priorities
  • High level of accuracy in work product; extremely detail oriented
  • Ability to work independently and as a self-starter with a high level of initiative
  • Must be able to work 8 am to 5 pm, Monday through Friday; occasional overtime as requested or needed
  • Must be dependable and reliable
  • High School education or equivalent

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