Pape-Dawson Engineers

  • Billing Specialist II

    Location US-TX-San Antonio
    Posted Date 4 weeks ago(10/23/2018 5:06 PM)
    Job ID
    # Positions
    Experience (Years)
  • Overview

    This position is responsible for the project billing process, to include responding to client inquiries and verifying chargeable time, in accordance with established accounting standards and billing policy.  


    • Work with the Accounting Data Analyst on project initiation and client billing relative to consultant invoicing and reimbursable expenses
    • Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC) regarding contract documents, change orders and other contract modifications, approvals and any additional services-related to billing. 
    • Attend monthly billing meetings with PM's, PIC's, and CFO.
    • Make transfers of employee billable hours and expenses
    • Open and close projects/tasks/sub-tasks
    • Research any issues to optimize the billing possibilities for the billing period
    • Write off any receivables, labor or expenses as directed by the PM or PIC
    • Prepare final invoice package containing draft and final invoices for billable projects, including applicable backup for approval by PM
    • Mail/e-mail final invoices; scan and save client invoice copies with backup on network in accordance with standard procedures


    • Associate’s Degree in Accounting or 3 year's experience in accounting/billing process with some college course work completed in accounting
    • Intermediate to advanced computer literacy in MS Word, Excel, PowerPoint; any accounting software 
    • Knowledge of Deltek Vision 7.0 software is a plus but not required
    • 5 year's experience in billing and receivables; 2 year's experience in the A/E industry preferred
    • Ability to effectively manage high volumes of work with quick deadlines and changing priorities on a consistent basis
    • Ability to effectively develop and maintain professional relationships with all level of employees in an organization in a fast-paced environment
    • Must be able to work 8 am to 5 pm, Monday through Friday with occasional overtime as needed or requested


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